How to become more Productive :7 Essential Tips

  1. Be Organized : Organize each and everything around you. Product, process , people everything.
  2. Write it down: Write down everything. Meeting minutes,plans , To-do lists. Make it as a organized Bible.
  3. Use Apps : You can use some Android or I-phone apps. Evernote, Mindnode and Anydo are the best.You can find many more.
  4. Be Intense and take a short break : Working in a 90 mins cycle with a 10 mins break is effective.
  5. Get rid of Procrastination: Just start doing it now.Once you start it will be finished. Perfection is good but completing the task is more important.
  6. Be Proactive:Develop a mind set of identifying obstacles. Take initiative and participate for the solution
  7. Do Nothing : Sometimes doing nothing is  good  to avoid damage your productivity. Just relax and make doodles. Also it will boss your creativity.





3 Questions that Pulling You back from Learning New Things




The world is ready to make us smarter….And for free….Yes, it is free.

I often talk with my nephew who is studying computer engineering. I wonder what kind opportunities are available now a days. He is building websites, making prototypes and experimenting on new things. Whereas, in our time even accessing internet was a costly affair. So, now a days we have to deal with all those Gen-Y guys who are updated ,upgraded and trained by some fantastic faculties from the world over.(Just search any topic in YouTube- from Quantum Mechanics to Neuroscience- lectures are available ).

The question is- how much we are ready to deal with smarter stuffs? There is also a big opportunities for middle level managers to opt for a MOOC (Massive open online course). 

This leads to groom up the areas of interests. A few courses are with -No instructors, no credits, no charge.

Some people are always freaking out whenever asked for new courses.

These 3 questions generally come up first:

1. Can I make more money from these: No. At least, not immediately. This can fulfill your curiosity. Can make you engaged in an interesting topic which you always wanted to learn or recently developed a new interest. But in future it can help if you take it seriously. For an example: You can learn Android apps development and start as an enterprise.

2. Will it help me to get a new job:  May be. There are number of courses also related to the field we are associated with at present. Even if some skill sets are not required at present but can be beneficial in near future. I got an offer from a Telecom company looking for a Subject matter expert who can help to develop an ERP module. They asked whether I have proficiency in programming or not. I realized that though I not required coding in my present job but that could help me for any customized profile.

3. Will it help me in my future: Yes.A MOOC can be energetic and nonlinear.Those who are learning through  MOOC are likely to discover learning at its most open on a platform.Learning is collaborative and fun.

About the picture: This is a snapshot of an app wireframing through Balsmiq prepared by me for  my “Human Computer Interaction” course.






One interesting Quality Tool not included in PMP exam:

What are you thinking? Oh no!! Not another…There are more than 500 ITTOs.

But I am telling you this tool is a fantastic one.

SIPOC:  Supplier Process Input Output

What is it:  

  • A process snapshot that captures information critical to a project.
  • SIPOC diagrams help a team and its sponsors agree on project boundaries and scope.
  • Helps teams to verify the process.

How to create:

  • Identify process boundaries and key activities.
  • Make it a high level preferably a bird’s eye view.
  • Focus on only critical outputs.
  • Brainstorm output s and customers.
  • Focus on critical to quality.

You can find the details in any Lean Six Sigma tool book.

I have used it many times during initiation and planning phase for reference.

Enjoy !!!

What is in your Backpack?

This is famous talk by George Cloony in the movie “Up in the Air”…

I love this talk…

Hope you will enjoy.I am sharing the script with you.

“How much does your life weigh? Imagine for a second that you’re carrying a back pack. I want you to feel the straps on your shoulders. Feel ’em? Now I want you to pack it with all the stuff that you have in your life. You start with the little things, the things on shelves and in drawers the knick-knacks, the collectibles.

Feel the weight as that adds up. Then you start adding larger stuff –

clothes,table-top appliances, lamps, linens…your TV…The backpack should be getting pretty heavy now. And you go bigger.Your couch, bed, your kitchen table.Stuff it all in there.Your car, get it in there.Your home, whether it’s

a studio apartment or a two bedroom house.I want you to stuff it all into that backpack. Now try to walk. It’s kind of hard, isn’t it? This is what we do to ourselves on a daily basis We weigh ourselves down until we can’t

even move. And make no mistake…moving is living. Now, I’m gonna set that backpack on fire. What do you want to take out of it? Photos? Photos are for people who can’t remember. Drink some ginkgo and let the photos burn.

In fact, let everything burn and imagine waking up tomorrow with nothing.

It’s kind of exhilarating, isn’t it?”

Video Link:


One Year after PMP: How my life has changed.

Last year on this day I cleared my PMP certification exam.

Here is a glimpse of its’ benefits:

  • Developed a professional identity:  PMP has redefined my professional identity. Comprehend  the nature and scope of responsibilities, interact more effectively with teams, get the job done without changing the entropy , decided how much risk to take. Things have changed the way I used to do.
  • Exploring imagination: The tools and techniques have made my life easier than before. Now, I can drill down and figure out what is the best way of doing my job.
  • Eccentric and enthusiastic: Fortified multidisciplinary skills to drive new projects. Experiment more and deliver better.

3 myths you must avoid for PMP

You can find plenty of advices for PMP exam. Each individual has different experiences and a way of preparation. Also they share in blogs or in communities their lessons learned. I used to find very encouraging and helpful LLs which accelerated my preparation.

A few friends asked me about the preparation part and also discussed their progress. So, I want to share a few myths which developed over time for the exam preparation.

  1. Don’t consider the real world experience :

It’s our natural habit to draw analogy from our experiences. So do it. This is not at all bad. You can’t forget everything what you have done so many years. But also consider what should be the best way to perform the job in PMI’s way.

In many cases the aspirants don’t follow PMI methodology. So, during your preparation you can take small steps to do the things according to PMBOK.

The best way to do this is using templates. You can buy, download free or prepare your own templates and apply in your real world. This will help you to learn and prepare for the exam.

2.Appear immediately after the 35 hours training:

Don’t do it if you are not prepared. Take your time may be another one or two months for self study. By that time you can clarify your doubts by the trainer. It’s not like that whatever you been taught in the training will appear in the exam. There is nothing called dump questions for PMP. You can have the type of the questions but not the same. So, take your time.

3. Don’t memorize ITTOs:

Try to remember as much as possible. If you can’t remember the ITTOs you will also not able to apply it. Also try to find the logic why an o/p of a process is an i/p to another. Consider a process and try to find what exactly you require to find an exact o/p.

Don’t forget to comment your opinion.

Everybody says I’m Fine

Once a boy came to the Great Magician Houdini and told him,” Sir, I can perform all the acts you have shown…”

Houdini replied,” Young man, what you can’t do is  to manage the stage”


Most of the times when a functional expert given  responsibilities of project management , they are micromanaging the work packages.Though expert in his own field, often failed to manage the overall project in dynamic environment.

So, the project management training is extremely important even though he is an expert.Rather than telling ,”I am fine without training”…let’s focus on managing the stage which will make really a big difference.…